If you are someone who owns or operates a business, your livelihood depends on the digital information maintained about the services, products, customers and employees. Therefore, relying only on OneDrive to secure vital information is a big mistake that may cost you your
Business. Here are some facts that you need to know about OneDrive.
Not Responsible For Lost Data
In their service terms and conditions, Microsoft states that they are not responsible for the data stored on OneDrive. They explicitly say that you should use third-party services and tools to protect and ensure data availability. They also absolve themselves of any legal liability associated with losses that the user might encounter if their OneDrive service fails.
Deletes Data After Backup
OneDrive, by default, operates in “Files On-Demand” mode. What this means is that files
edited or created in the OneDrive folder on the device will be replicated automatically to the
Cloud, after which the files are deleted from the local system hence saving local disk space. The reference remaining in Windows file explorer is just a shortcut of the one on the cloud.
In the absence of continuous access to the online account, it is impossible to read or update the data. Failure to update credit card information can also lead to the deletion of all the stored data.
Uses Emails and Passwords
Most OneDrive accounts use email addresses and passwords as credentials for authentication. If the password is compromised in some way, the data is vulnerable. Hackers can enter the Dark Web and get access to millions of compromised email passwords.
Susceptible To Fraud
A backup is a complete digital copy of a file at a certain date and time. A good backup service maintains an immutable version of each file backed up in a secure format which is only read-only. OneDrive, however, does not operate in this way. Since financial documents stored online in OneDrive folders can be changed at any time, this makes small businesses more susceptible to fraud and embezzlement. If any data is lost or a corrupted version of a file of a file is saved on OneDrive, and it cannot be discovered for 30 days, the ability to recover the data is extremely limited or almost non-existent. Only a proper backup solution can offer full file versioning over a certain time period as well as the ability to recover previous versions of lost files that might have been previously deleted.
Not HIPAA Compliant
The version of OneDrive which ships with Windows by default is not HIPAA compliant. If the
business services provided are in the healthcare industry, it is best to purchase Office 365 or the business version of OneDrive, as well as request that Microsoft executes a Business Associate
Agreement (BAA) with the customer so as to help ensure compliance.